Instructions to Poster Presenters

Thank you for your willingness to share your time and expertise with the members at this year’s conference as a poster presenter. We hope the experience will be a rewarding one for you as well.

Information may be updated on this page. Please check back for updates.

Quick links

  • Your room and time is posted online HERE.
  • Mukogawa Fort Wright Institute campus map showing building locations.

General information

  • On the day of the conference, check-in at the presenter registration table in the Commons. (See campus map). Presenter certificates are available upon request this year.
  • For your information, WAESOL does not reimburse presenters for expenses.
  • Also, WAESOL does NOT provide pens, markers, paper, white boards, and misc. supplies for presenters. Please bring your own supplies for presenting.

About posters

  • The poster sessions at the conference provides new and experienced presenters the opportunity to share information such as classroom practices, research, cultural information, or other information ESL teachers might find relevant. One advantage of poster sessions is that presenters get informal, one-on-one time with conference participants. Poster sessions also allow presenters to delve into specialized areas within a certain topic area.
  • The poster sessions will be in the newly renovated student dining area near the main Commons hall starting at 3:00 p.m. Presenters should set up posters as early after lunch before 3 p.m.
  • You will need a tri-fold poster that does not exceed 36″x 48″ in size.  Your poster will be placed on a table in the dining hall. There will be ample space for you to stand and talk to visitors throughout your session.


(adapted from MAKING AN ACADEMIC POSTER PRESENTATION of Northern Arizona University.)

  • It’s best to prepare a one to two-minute summary of your project to share as people stop and look at your poster. Offer to answer questions. Speak loudly enough to be heard. Do not speak too fast. Do not use fillers like “um,” “uh,” “like,” “you know,” and “okay.”
  • A good poster will …
    • Match the audience knowledge base and interests
    • Have a focused message or point – what is the one thing you want people to remember?
    • Convey your message visually
    • Be readable from about 4 – 6 feet away
    • Be clearly organized
  • Posters typically include many of the sections listed below (starred items are highly recommended).
    • Title*
    • Collaborators (including you) and their institutional affiliations
    • Abstract
    • Background/literature review
    • Research question/s*
    • Materials, approach, process, or methods*
    • Results/conclusion* (in humanities: main argument, insight, and significance of work)
    • Future directions, especially if this is a work in progress
    • Acknowledgements*
    • Contact information*

Thank you again for providing professional development for colleagues in our field. We hope you enjoy the day, and we hope to see you again next year!